Sauk-Suiattle Trust Corporation

Job Application

Job Application form

JOB POSTING FOR THE SAUK-SUIATTLE INDIAN TRIBE TRUST CORPORATION.

JOB TITLE: Executive Director

DURATION: Minimum 3 month trial period: Possible 5 -10 yr contract

REPORTS TO: SSIT Trust Corporation Board of Directors

COMPANY: SSIT Trust Corporation

Status: Salaried

PAY: DOE

CLOSES: 01/31/2011

Indian Preference Applies

Summary:

The Executive Director is primarily responsible to carry out the strategic plans and policies as established by the SSIT - Trust Corporation board of directors. Executive Director reports to the board of directors. Implement and maintain compliance of board established policies and procedures, goals, business ventures, to ensure the delivery of excellent customer service at subsidiaries Mountain Loop Country Store and Two Rivers Smoke Shop and any future SSIT Trust Corporation enterprises. Coordinate with all subsidiary managers to ensure maximum returns.

Essential Duties and Responsibilities includes but is not limited to the following:

· Products and Services Delivery -- To develop, implement and manage the approved policies and procedures, strategic goals and objectives as directed by the SSIT- Trust Corporation.

· Work with the board of directors in the development of annual operations plan.

· Research potential business opportunities to make recommendations to the board of directors.

· Conduct or contract for a feasibility study for recommendations to the SSIT- Trust Corporation for future enterprises.

· Compiles and analyzes data on economic, social, and physical factors affecting land use, and prepares or requisitions graphic and narrative reports on data.

· Oversees design, marketing, promotion, delivery and quality of programs, products and services for current and future enterprises.

· Collaborate with all subsidiary managers to ensure maximum returns, plan expansion and/or improvements of current and future enterprises.

· Seek, establish and maintain SSIT-Trust Corporations certification for 8(a) and Hub Zone contracting.

· Actively participate in thorough review of the business with subsidiary managers to monitor the business and react to risks and opportunities.

· Re-cap, analyze and forecast actual sales results to make recommendations to the board of directors for future planning.

· Ensures that the appropriate environmental impact reports (i.e. ESA, EAs, EIS’s, BSA) are completed for planning projects and programs.

· Assists with and/or give recommendations for new land acquisitions.

· Coordinates Fee to Trust applications with OLC and other departments as needed.

· Develops and recommends land use policies for approval by Board of Directors.

· Coordinates with local authorities, civic leaders, other appropriate agencies and planning development specialists to devise and recommend the highest and best use of land which will maximize return on investments.

· Recommends governmental measures affecting land use, community facilities, and housing and transportation to control and guide community development and renewal.

Financial, Tax, Risk and Facilities Management -- Recommends yearly budget for Board approval and prudently manage organization's resources within those budget guidelines according to current laws and regulations.

Community and Public Relations -- Assures the organization and its mission, programs, products and services are consistently presented in strong, positive image to relevant stakeholders.

Fundraising (for profit-specific) -- Oversees fundraising planning and implementation, as approved by Board of Directors, including identifying resource requirements, researching funding sources, establishing strategies to approach funders, submitting proposals and administrating fundraising records and documentation.

· Other duties as assigned.

Supervisory Responsibilities

· Supervise, hire, recruit, train, develop, coach and communicate with subsidiary managers to ensure the best customer experience.

· Establish and maintain hiring practices including Indian preference practices for subsidiary managers and current and/or future contractors as approved by SSIT- Trust Corporation.

· Serve as mediator for dispute resolution for severe customer and employee issues.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Effective interpersonal and communication skills with all levels of management and staff.
Ability to adapt to shifting priorities, demands and timelines through high level analytical and problem solving capabilities.
Strong analytical, problem solving and project management skills.
Analyze, adjust and optimize raw material and finished product inventory levels to coincide with customer demand, and sales forecasts.
Strong computer skills; proficient in Excel and Word.
Excellent written, verbal and presentation skills.
Excellent time management skills.
Strong emphasis/experience in the store operations function and/or customer service industry.
Ability to travel, including overnight as required.
Ability to work a flexible schedule to meet the needs of the business, including nights and weekends.

Education and/or Experience

Bachelor’s degree in Business Administration – Required.

· Successful owned and operated a small business, preferred.

Certificates, Licenses, Registrations

Required -Valid Washington State Driver’s License

Preferred- , First Aid, CPR, and Blood Pathogen training.

Physical Demands/Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to sit; stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch; talk or hear. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus and view computer screens for an extended period of time..

Culturally Sensitive: All employees must be culturally sensitive to the customs, traditions, practices, and sovereign status of the Sauk-Suiattle Indian Tribe.

Drug Free Workplace: Sauk-Suiattle Indian Tribe is a drug-free workplace. All employees are subject to a pre-employment drug screen.

Background Check: All employees must be able to pass a background check per Sauk-Suiattle Indian Tribe’s Background Check Policy.

This job description does not constitute an employment agreement between SSIT Trust Corporation and the employee, and is subject to change by SSIT Trust Corporation as the needs of the corporation and the requirements of the job change

Job Description

Position: CONVENIENCE STORE/GAS STATION MANAGER

Date: January, 2011

Rate of pay: DOE

Reports to: Trust Corporation Chair or Executive Director

Job Summary:

The Store manager is responsible for day-to-day store operations, ordering and organization of the facility including scheduling, training and supervising employees and an assistant manager. The Store manager is responsible for the store image, store profits and all controllable expenses including labor, inventory levels and cash and inventory shortages.

List of Responsibilities:

Determine merchandise to carry or to discontinue based on market trends, research, customer preferences and vendor terms; recommend and initiate marketing, advertising and promotional activities; establish and maintain effective customer relations.

Determine stock requirements for Convenience Store/Gas Station; prepare specifications for merchandise purchases; order merchandise as needed; interact with all vendors in a positive manner; oversee compliance with vendor contracts; ensure that sufficient quantities of merchandise are ordered in a timely manner according to procedures; monitor the receiving of goods; maintain inventory control within the store to ensure adequate stock levels and to minimize waste and pilferage; establish and monitor store security policies and procedures.

Comply with Shell station policies; stay current with Shell marketing programs and promotions; make certain that the store and staff are prepared for random Shell mystery shoppers.

Oversee and control all funds, including debit, credit and cash operations. Prepare operational reports and analyses setting forth store progress, adverse trends and, as appropriate, make recommendations and draw conclusions; develop, recommend and implement policies and procedures related to store’s operation; propose procurement/ maintenance/repair/replacement of equipment and facilities instrumental to operations; keep abreast of new and changing techniques in the field of retail services.

Plan, schedule, supervise and ensure proper distribution of work assignments and ensure adequate staffing for all shifts; oversee space and facilities for performance of tasks; oversee the training and development of retail clerks, warehouse workers, groundskeepers and assistants.

Recommend and participate in various personnel functions to include job postings, job descriptions, hiring, training, performance appraisals, promotions, disciplinary actions and terminations. Maintain a positive public image of the Operation by ensuring there is a safe, hygienic, well organized, attractive interior and exterior environment and that employees project a good level of customer service practices.

Communicate with the SSIT Trust Corporation Board Chair or Executive Director on a regular basis and/or as necessary. Work closely with the Trust Corporation’s Chair or Executive Director on a day-to-day basis. Provide the Trust Corporation with monthly, quarterly and annual reports as requested.

Perform other related duties as assigned that are incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Education / Experience:

Work requires good communications, analytical and organizational skills that are generally acquired through completion of a bachelor's degree program and/or experience. Experience may substitute for a college degree. High School Diploma or General Equivalency Diploma (GED) is a minimum requirement.

Qualifications:

Applicants must have a minimum of 3 years’ experience in the management of a convenience store/gas station or related retail store operation. In addition, other retail, merchandising or related business management would be helpful. This is not a trainee position. Applicants must have the skills necessary to manage convenience/gas station, its personnel, and be able to plan and participate in duties associated with merchandising, ordering, pricing, displaying, selling and maintaining inventory to ensure an efficient and economically sound convenience store operation, as is detailed above.

Mathematical, computer and communication skills:

To perform this job successfully, an individual must have the ability to calculate figures and amounts, using calculators and computers, in order to determine sales, discounts, interest, percentages. Also, the individual must be able to prepare charts, make graphs, sales reports, proposals and comparisons, compose letters, read and understand contracts and agreements, and must understand POS systems.

To perform this job successfully, the successful applicant also must have knowledge of Internet software, spreadsheet and word processing software, including Excel and Quick Books, and related specialized software programs such as the SSCS and other POS systems.

Physical demands and work environment:

The physical demands and work environment described here are representative of those an employee would encounter in order to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must be able to speak, read and write English. The employee occasionally is required to walk, sit and stand for long periods of time, use hands and fingers to handle or feel, reach with hands and arms sometimes above shoulder height. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus.

The employee must have the ability to freely access all areas of the store including sales floor, stock area, register area, coolers, storage, kitchen, fuel pump areas and exterior grounds. The noise level in the work environment usually is moderate.

Cultural sensitivity:

Employees of the Tribal enterprises must be culturally sensitive to the customs, traditions, practices and sovereign status of the Sauk-Suiattle Indian Tribe. Especially to the Indian Preference Policy of the Tribe.

Drug free workplace:

Sauk-Suiattle Tribal enterprises are drug-free workplaces. All employees are subject to a pre-employment drug screen and random drug screening as determined by the Manager.

Background Check:

All employees must be able to pass a background check.

NATIVE AMERICAN AND VETERAN PREFERENCE APPLIES

Proof of Tribal enrollment and Veteran’s Status is required.

Job Description

Position: CASHIER

Date: January, 2011

Reports to: Store Manager or Assistant Store Manager

Pay rate: $8.67/hr minimum

Job Summary

A Cashier is responsible for providing excellent service to store customers per company standards, generating sales, maintaining high housekeeping standards, having good product knowledge, merchandising and pricing products, preventing losses, and adhering to all company policies and store standards.

Cashiers must be available to work any shift to which they are assigned. The minimum age of cashiers is 21 years. All applicants will be required to complete and pass a pre-employment background check and may be required to successfully pass a drug screening.

Essential duties and responsibilities

Give excellent customer service. Acknowledge each customer with a smile and greeting and a thank you at the end of each transaction.

Answer customer questions concerning merchandise location, price and purpose.

Maintain broad and specific product knowledge, merchandising promotions and advertisements.

Stock and “face” shelves, counters and coolers with merchandise, putting oldest merchandise in front and being mindful of pull dates.

Set up advertising displays, and arrange merchandise on counters, shelves or tables to promote sales.

Call out the price of each item as it is being scanned or entered into the register. Advise the customer of the total amount of the sale, accept payment and make change if necessary.

Wrap/bag merchandise for customers.

Ensure the sales floor is clean and free of obstacles that might cause an accident.

Ensure that products are pulled on their expiration dates, that products are of the highest quality and freshness, and that the store meets the highest standards of cleanliness and attractiveness.

Clean shelves, counters and coolers. Check temperatures and merchandise pull dates.

Be responsible for the till and the cash in register at the start and end of each shift.

Clean the store, including but not limited to taking out trash, vacuuming, dusting, sweeping, mopping, cleaning and stocking the bathroom, washing windows, wiping down the counters using safe and sanitary means, and maintaining a high standard of cleanliness and attractiveness.

Adhere to all company policies, procedures and practices including signage, price and loss prevention policies.

Maintain a high standard of personal cleanliness, and use safety and sanitary devices as provided when handling food and beverages.

Maintain a high standard of personal grooming that meets Shell and store standards.

Check identification for anyone who looks under 40 years of age, for alcohol and tobacco per State Law.

Other duties as assigned.

Supervisory responsibilities

This job has no supervisory responsibilities.

Education and/or experience

A high school diploma or general education degree (GED) is required; one to three months of related experience and/or training is preferred.

Mathematical and communication skills

Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.

Ability to make correct change using stores of American currency.

Ability to speak and hear and ability to communicate in English with associates and customers.

Physical demands and work environment

While performing the duties of this job, the employee is regularly required to stand for long periods of time, to use hands and fingers to handle or feel, and to reach with hands and arms sometimes above shoulder height. The employee occasionally is required to walk, sit, climb, balance, climb ladders, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus.

The employee must have the ability to freely access all areas of the store including sales floor, stock area and register area. The noise level in the work environment usually is moderate.